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Job Details
Company Name :
Company Location :
Bengaluru, Karnataka
Job Position :
Personal Secretary
Job Category : Jobs in Bengaluru

Job Description :
Job Description
Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of her day to day affairs, and most effective use of her time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director’s absence. Main responsibilities ? Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary. ? Manage Director’s travel arrangements (including visas/accommodation). ? Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate. ? Maintain Director’s office systems, including data management and filing. ? Maintain records of Director’s contacts. ? Screen calls, enquiries and requests, and deal with them when appropriate. ? Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action. ? Produce documents, briefing papers, reports and presentations for the Director. ? Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers. ? Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers. ? Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events. ? Meet and greet visitors at all levels of seniority. ? Supervise all Trust incoming/outgoing mail. ? Any other duties as may reasonably be required by the Director.External relationships ? Director’s contacts. ? Trustees. ? Trust funding partners. ? Central University personnel. ? College and Departmental officers and staff. ? Conference facility, catering and accommodation personnel. Person specification ? Educated to degree level or equivalent. ? Experienced Personal Assistant at senior management level. ? Experience of electronic diary management. ? Experience of working in a Higher Education Environment. ? Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the University. ? Ability to organise and plan own work. ? Excellent attention to detail, with the ability to maintain a high level of accuracy. ? A flexible, pro-active approach to work including the ability to prioritise and re-prioritise. ? Ability to work on own initiative. ? Ability to deal with sensitive information with discretion and to maintain confidentiality. ? Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.Job Types: Full-time, Regular / PermanentSalary: INR25,000.00 – INR30,000.00 per monthBenefits:

Cell phone reimbursement
Health insurance
Leave encashment
Life insurance
Provident Fund

Day shift
Supplemental Pay:

Yearly bonus

Speak with the employer


Job Detail

Job Id



Not mentioned

Total Positions


Job Type:

Full Time


Not mentioned

Employment Status


Job Location

Bengaluru, Karnataka, India


Not mentioned



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